Summary of decisions
November 2nd and 3rd, 2001
1. Telling our story
Members introduced themselves and identified the experiences and competencies they bring to the table.
Susan Carter and Susan Fletcher gave a brief outline on the Voluntary Sector Secretariat
and the Voluntary Sector Task Force respectively.
Terms of Reference, meeting principles and job descriptions were discussed. Co-chairs are to make necessary changes by November 24.
2. How will we work
Jérôme Moisan introduced the Awareness Joint Table budget accompanied by a detailed costing table for the next 5 years. The Department of Canadian Heritage is responsible for all financial expenses incurred by the Awareness Joint Table. As such, the Department is accountable for the use of all funds.
The co-chairs introduced a document entitled Principles for Conducting Successful Joint Tables. A number of changes and comments are to be reflected in an updated version by co-chairs on November 24, 2000.
3. Beginning the task
The document entitled Increasing Awareness of the Sector and Mobilizing Support for It was
reviewed by the Table. This document addresses the Table's objectives, steering mechanism, key activities, linkages and key results. A number of changes and comments are to be reflected in an updated version by co-chairs on November 24, 2000.
Susan Carter presented the awareness brainstorming results from the Forum 2000 for the voluntary sector that was held on September 17, 2000 in Ottawa. All Members agreed that this document would be very useful in redefining the Table's key activities and key results.
A list of potential outcomes and end points with regards to the work of the Awareness Joint Table was drafted. Marcel Custeau, Murry Krause and Trudy Schroeder are to develop a cohesive list by November 24.
4. Linking with others
The question of linkages with other Tables was discussed with a view to avoiding duplications and benefiting from each other's work. Susan Fletcher and Raymond Rivet are tasked with ensuring horizontal flow of information between the Tables and reporting possible concerns, questions or comments of the Joint Awareness Table to the Joint Coordination Committee.
Gordon Floyd presented his views on how the Awareness Joint Table could cooperate
with the Canadian Centre for Philanthropy in the planning of their 7th Annual Symposium entitled "Telling Our Story". He is to draft a proposal outlining the details of such cooperation by November 24, 2000. Based on Gordon Floyd's proposal, the Canadian Centre for Philanthropy is to receive funding from the Awareness Joint Table in order to support certain components of the Symposium to be held in April. It was agreed that Gordon attend future meetings of the Joint Awareness Sector Table until the end the symposium. Jamey Burr, Ann Dostaler, Louise Gagné, Martyn Goodger and Sue Tomney have volunteered to work with the Canadian Centre for Philanthropy Symposium Planning Committee.
A discussion took place on how the Awareness Joint Table should link with those who signed up to assist at Forum 2000. Also, certain groups (youth, aboriginals and seniors citizens) felt under-represented in the selection process and others indicated an interest in participation in the Voluntary Sector Initiative. Susan Carter and her staff are to discern how the Joint Coordinating Committee plans to address this concern.
5. Reporting to November Meeting
Messages from the Awareness Joint Table for the All Joint Tables meeting.
- We are working with the Canadian Centre for Philanthropy in the planning of their
7th Annual Symposium entitled "Telling Our Story".
- We are exploring means to connect with the 300 organizations who either indicated at the Forum an interest in participation in the Voluntary Sector Initiative, or felt they were excluded or under represented in the selection process.
- We are working on clarifying our objectives, impacts, keys results and tasks.
- We are redefining our Terms of Reference, our Guidelines and our Code of Conduct.
Questions from the Awareness Joint Table to the Joint Coordinating Committee to be raised at the next All Joint Tables meeting.
- How does the Joint Coordinating Committee define the Voluntary Sector?
- What mechanism does the Joint Coordinating Committee suggest to connect with the 300 organizations who were excluded or feel under-represented in the selection process?
- How does the Joint Coordinating Committee plan to coordinate common issues such as research, consultations etc, amongst all the Tables?
6. Final thoughts
Questions that could be raised by Table members in their communities.
- What is our story and why do we want to tell it?
- What do Canadians know about our story?
- What are the misconceptions about the Voluntary Sector that you are aware of?