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Capacity Joint Table Advisory Committee Terms of Reference

(adopted September 24, 2002)


The Capacity Joint Table (CJT) Advisory Committee (hereafter, “the Committee”) was created to ensure ongoing management of CJT work further to the end of the Table itself in Fall 2002.


The Committee will provide coordination and leadership to ongoing CJT work, ensuring that projects are linked to each other and to broader Voluntary Sector Initiative (VSI) activities. The Committee may also propose and provide guidance for additional activities that may become evident as projects unfold. It will continue to provide the joint leadership of three strategic initiatives, as determined by the original CJT: Research and Information Sharing, Policy Internships and Fellowships, and Skills Development and Recruitment.

Relationship with VSI Governance Structures

The CJT Advisory Committee will link as needed to any ongoing leadership structure(s) for the VSI.


Following the model established in the VSI’s Joint Tables Process, the Committee will be composed of an approximately equal number of government officials and sector leaders, and will be jointly co-chaired. Membership in the Committee will consist of:
  • CJT Co-Chairs
  • Chairperson(s), or designates, of CJT committees: Human Resources, Policy Internships and Fellowships, and Research
  • Chair (or other representative) from the Working Group on Financing

Attendance is non-substituted. Quorum consists of a minimum of four members, with at least one representative from each sector.

The Committee may, from time to time, invite representatives of other VSI groups to sit as ex-officio members or observers.


Members participate fully in the deliberations of the Committee as colleagues in a spirit of mutual respect, openness and consensus building. All members will continue to conduct themselves with due regard for the shared principles of operation defined by the Joint Coordinating Committee and endorsed by members of the CJT.

The role of government and voluntary sector members is not to represent the more narrow interests of their respective individual departments or organizations per se, but to advance and represent the respective interests of the federal government or the voluntary sector as a whole.

Government members are accountable for advancing the cross-governmental interest of this horizontal file and will retain accountability to their individual departments for their participation.

Voluntary sector members are accountable for advancing sector-wide interests and will seek and represent a broad voluntary sector perspective.

Federal departments with the unique responsibility for the stewardship of VSI resources (Human Resources Development Canada (HRDC), Canadian Heritage (PCH), and Health Canada (HC)) are accountable to their Ministers and to Treasury Board for the management and results of the projects. Members of the Committee will actively support continued fulfilment of this accountability.


The Committee will continue the implementation of the CJT’s approved Work Plan.


The Committee is constituted until March 31, 2005. The Committee will meet quarterly, or at a frequency to be determined by the co-chairs.

As much as possible, the Committee will function in a “virtual” format, with teleconferences and phone/email correspondence being its usual way of operating. There will be a limited need for face-to-face meetings.

On-going CJT committees and other advisory structures which may be created will report to the Committee through their respective representatives on the Committee. The Committee may convene additional working groups and sub-committees to undertake specific activities as required.

Any member of the Committee may request a review and/or revision of these Terms of Reference through a request to the co-chairs.


Secretariat staff support will be provided through 2005, by a team whose composition and size is appropriate to the type and volume of activities being undertaken by the Committee. The Secretariat will work under the direction of the Committee co-chairs. The team will undertake the day to day management of the Committee’s activities, present options to members for consideration, and report on progress.

Expenses related to the Secretariat will be supported through funding allocated to Human Resources Development Canada (HRDC) to support CJT activities.




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Last Updated: 2020-01-17