Archived Requests for Funding Opportunities
RFO on Portal Development for the Voluntary Sector
Q1: What is the timetable for the Portal - How long will the funding last?
A1: The IM/IT Secretariat is hoping to have the contribution agreement in place by October 2003 at the latest. The Portal should be up by May 2004 and be fully operational by January/February 2005 at which time funding will end.
Q2: How much money is allocated for this initiative?
A2: The IM/IT has set aside $1.5 million for the Portal project.
Q3: Who wrote the content for the RFO?
A3: The RFO was written by the IM/IT Secretariat in consultation with some members of the Advisory Group and a technical consultant from Xist Inc.
Q4: Is anyone who participated in the development of this RFO eligible to bid on the RFO?
A4: No. Members of the IM/IT Advisory Group who were in conflict of interest did not participate in the development of this RFO.
Q5: Is a private sector organization eligible to participate on a bid team?
A5: A private sector organization cannot be the lead agency but can partner with a not-for-profit organization.
Q6: Is the Voluntary Sector Forum eligible to bid on this RFO?
A6: No, the Voluntary Sector Forum is not in a position to bid directly on this RFO however, could partner with another organization to do so.
Q7: Will a point system be used when reviewing RFO rated criteria?
A7: No, a letter system (A,B,C,D) will be used for each requirement of the RFO.
Q8: If yes, is Industry Canada willing to release this point system to proponents?
A8: Yes, see 7
Q9: Does the lead organization [Implementation Team] need to have voluntary sector capacity building or technology as a part of its core mission?
A9: No - Please refer to question/answer 10.
Q10: Can the lead organization be an issue-based organization that is widely respected and has a strong track record serving national constituencies?
A10: The lead organization must be a respected non-profit organization that either has technology capacity or that has one or more strong technology partner(s).
Q11: What role is the implementation team expected to play in the long term management of the portal?
A11: The implementation team is expected to manage the Portal once the federal funding ends.
Q12: Will they simply develop the portal and then hand it off to someone like the VSF to manage? Or will they be expected to manage it in the long run?
A12: The ownership will rest with the RFO successful applicant [lead organization]. See also A11
Q13: Can organizations that have already received funding from the VSI IM/IT table apply as the lead applicant?
A13: Yes, they can apply.
Q14: The RFO states that the implementation team must give 'thoughtful consideration' to sustainability. Does Industry Canada expect the implementation team to develop a long term sustainability and business plan for the portal?
A14: Yes, Industry Canada would like a long term sustainability and business plan for the portal in order to ensure that it will continue to provide services to the Voluntary Sector, once the Federal funding ends. See also A11 and A12
Q15: The RFO makes no specific mention of search capabilities? What search capabilities will the portal need to have? Will the portal search need to index external sites?
A15: The technical architecture should include a solid search engine with the capacity of indexing content and links, using the Dublin Core system and the development of databases to manage the content and links.
Q16: Is it correct that the IM/IT table has allocated $1 million to the portal initiative?
A16: The IM/IT has set aside $ 1.5 million for the Portal project.
Q17: Over how many years?
A17: The portal will have to be fully operational and sustainable by January/February 2005.
Q18: Is this amount indicative of the amount available for the implementation of this project?
A18: See reply A16.
Q19: Will the selection process take into account an organization(s)'s ability to manage the technical development process?
A19: Yes, the organization or one of it's partner has to demonstrate the ability to manage the technical development process. Please refer to the rated requirements in the RFO.
Q20: As you well know, developing effective planning documentation and management procedures in such areas as user requirements identification, risk analysis, development time lines, task management, and change control are frequently the 'make-or-break' elements to whether a project achieves its targeted service level and budgetary goals. Effective IT project management skills are hard to find and we hope this will be considered during proposal review.
A20: Yes, Industry Canada expects that the interested parties will demonstrate those abilities in their request.
Q21: Was there a Letter of Intent phase preceding this phase?
Q22: Is the intent of an RFO the same as for an RFP?
A22: Yes in a sense. The RFP is a contractual instrument, the RFO is a contribution agreement instrument.
Q23: Will there be another selection phase (another, more detailed proposal) after this RFO?
Q24: Is the final selection phase to be the interview with Industry Canada?
Q25: How many proposals are expected to make it to this phase (interview)?
A25: If ever there are interviews, it will likely be because two candidates are very close and the Advisory Group will want to get clarifications on certain points.
Q26: Will only one organization/consortium be funded for this project?
Q27: Is there an upper/lower limit to the funds available?
A27: The IM/IT has set aside $ 1.5 million for the Portal project.
Q28: How long will the project be funded for and when would it commence?
A28: The funding will end on March 30, 2005. It is expected that the project will start in October 2003 and be fully operational by January/February 2005.
Q29: Are there any restrictions regarding "government loading" for this RFO?
(i.e. will an organization whose primary source of funding is government be restricted from this opportunity?)
R29: The Government Policy on the Stacking of Assistance will apply. Accordingly, the total federal, provincial and municipal support will normally be limited to 75 % of total eligible costs. The Minister, in accordance with the Government Policy on the Stacking of Assistance, may accept that the government support be at 100% of total eligible costs. There is an impact on funding for a project if other sources of government funding are directly related to the same project.